705 325 7861
*After hours calls are monitored

Helping Hands Job Call:

Finance Clerk


The Finance Clerk performs general finance/accounting, audit, payroll, AR, AP and bookkeeping support functions in support of the Director of Finance.

This position maintains the day to day functions of the department, prepares reports for and provides assistance to the Director to fulfill analysis of operations and maintains the systems associated with the collection and reporting of information to support organizational decision making and fulfill reporting obligations to stakeholders. Duties are performed as assigned working with other clerks or members of the finance team.

Location: Orillia

Pay Range: $16.96-$19.78/hr

Helping Hands is an equal opportunity employer.  We are committed to ensuring equal and full participation for all applicants during the recruitment and selection process.


General Duties:

  • Maintain general ledger in accordance with GAAP, consistent with Company policies, and management instruction
  • Maintain adequate supporting documentation including approvals for all disbursements, journal entries, transactions and agreements
  • Carries out full cycle bookkeeping responsibilities
  • Accounts Payable; verify codes, process vendor invoices and distributes cheques
  • Replenishes petty cash voucher after expenses being coded
  • Monitors financial transactions and reports any inconsistencies to their supervisor
  • Documents any irregular or large purchases for variance and year end reporting; follows all procurement policies of the organization
  • Ensures that all entries, including payroll expenses are categorized appropriately and by functional center
  • Support internal month-end and year-end reporting, including general ledger, bank reconciliations, fixed asset recording, monthly accruals, journal entry processing and regulatory reporting and reconciliations, review of credit card statements
  • Prepares reports necessary and assist with preparation of material for monthly and quarterly reports, annual audits, budgets, financial projections, and budget/actual spending comparisons under the direction of the Finance Director and CEO.
  • Maintain files of all external contracts and agreements
  • Process Online payables and Online deposits
  • Processing accounting receivables and in coming payments in compliance with financial policies and procedures
  • Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Preparing bills, invoices and bank deposits
  • Perform data entry for day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Verify discrepancies and resolve clients’ billing issues
  • Facilitate payment of aged accounts as indicated in the aged accounts procedure and track client progress
  • Generate financial statements and reports detailing accounts receivable status
  • Maintain files of all contracts and agreements
  • Support the audit process as needed
  • Maintain current knowledge of generally accepted principals, as well as a strong understanding of all Helping Hands Systems
  • Review and follow organizational policies and procedures
  • Perform other duties as assigned


 Knowledge, Skills, Abilities, and Other Qualifications:

  • Post-secondary education in finance, accounting, business administration, or related field (or an equivalent combination of education and experience)
  • Pursuing a CPA designation is an asset
  • Proven working experience in a bookkeeping role and leading accounts payable
  • Experience using all functions of Quickbooks desktop, except payroll function required
  • Experience using HRIS Quadrant, Canesto (CIMS), AlayaCare and GP Dynamics an asset
  • Strong data entry skills with understanding of multiple fund accounting for the assignment of accounting entries
  • Advanced level of competence in operating spreadsheets and accounting software
  • General proficiency with computers and software, including effective working skills of Microsoft Word, Excel and Outlook
  • High degree of accuracy, attention to detail and problem-solving abilities
  • Not for profit and Ontario Healthcare Reporting Standards (OHRS) experience preferable
  • Knowledge of Generally Accepted Accounting Principles, practices, charitable and payroll tax laws, and reporting requirements
  • Strong written and verbal communication in English required with additional preference for French language proficiency
  • Able to work efficiently as a part of a diverse team as well as independently
  • Able to work well under pressure and meet set deadlines
  • Excellent organizational, time management and prioritizing skills
  • High level of personal integrity and confidentiality

General Working Conditions

  • Mostly sitting with some standing
  • 37.5 hours per week, usually working Monday-Friday from 8:00am-4:30pm with a 1-hour lunch.

To Apply

Please forward your resume to Alex Kuczak, Director of Human Resources by email to
Helping Hands
575 West Street S., Unit 13A
Orillia, ON. L3V 7N6
Fax: 705 325 8212
Date Posted: October 13, 2020
Closing Date: October 31, 2020
Employment Position, External